Friends of Kingston Music Service (FKMS) is a charity set up to promote, maintain, improve and advance music education in the borough of Kingston upon Thames. We do this by providing hardship bursaries to Kingston Music Service (KMS) students during their school career. FKMS also administers the Clive Searby Brass Education Fund to provide scholarships to brass students. This privacy policy will explain how our organisation uses the personal data we collect.
Topics:
- What data do we collect?
- How do we collect data?
- How will we use your data?
- How do we store your data?
- Marketing
- What are you data protection rights?
- Privacy policies of other websites
- Changes to our privacy policy
- How to contact us
- How to contact the appropriate authorities
What data do we collect?
FKMS collects the following data:
- Personal identification information (Name, email address, phone number, etc.) for students, parents and referrers
- Information on a student’s music career, including their progress, from KMS music tutors where the student has received a hardship bursary or a Searby scholarship
- For the Clive Searby Brass Education Fund, we also request financial information to support the student’s application, including details of family income and outgoings.
How do we collect your data?
You directly provide FKMS with most of the data we collect. We collect data and process data when you:
- Register online to become a member of FKMS
- Voluntarily complete a customer survey or provide feedback on any of our message boards or via email
- Apply for an FKMS hardship bursary
- Apply for a Clive Searby Brass Education Fund scholarship
- Refer a student to the Clive Searby Brass Education Fund
How will we use your data?
FKMS collects your data so that we can:
- Process and manage the hardship bursary process
- Process and manage the Clive Searby Brass Education Fund process
- Email you with invitations and other products and services we think you might like.
- To update you on the work of the charity
When processing hardship bursary applications we will share your data with KMS and your child’s school.
How do we store your data?
FKMS securely stores your data on a separate G Drive accessible by the Committee.
FKMS will keep:
- the details you have supplied on your application form for an FKMS bursary or Searby scholarship application form for one year after your bursary/scholarship has ended. Â Once the year has passed, we will delete your application. If your application for an FKMS bursary is unsuccessful, we will keep your application data for one year only.
- our correspondence with you, including emails, for one year after your bursary/scholarship has ended. Once the year has passed, we will delete our correspondence with you. If your application for an FKMS bursary is unsuccessful, we will keep your correspondence for one year only.Â
- a record of who has received a FKMS bursary or a Searby scholarship for six years after the bursary or scholarship has ended. After this date, we will anonymise the record.
- a record of unsuccessful applications for six years after the application was made. After this date, we will anonymise the record.Â
- records of the Committee’s decision making on FKMS bursaries or Searby scholarships (including reports to the Committee, and Committee minutes) will be retained. Â
Marketing
FKMS would like to send you information about activities and services or ours that we think you might like.
If you have agreed to receive marketing, you may always opt out at a later date.
You have the right at any time to stop FKMS from contacting you for marketing purposes or sharing your data with KMS and/or your child’s school.
If you no longer wish to be contacted for marketing purposes, please contact us via e-mail at fkmskingston@gmail.com
What are your data protection rights?
FKMS would like to make sure you are fully award of all of your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request FKMS copies of your personal data. We may charge you a small fee for this service.
The right to rectification – You have the right to request that FKMS correct any information you believe is inaccurate. You also have the right to request FKMS to complete information you believe is incomplete.
The right to erasure – You have the right to request that FKMS erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that FKMS restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to FKMS processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that FKMS transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: fkmskingston@gmail.com. Alternatively, write to us with an envelope marked private and confidential to The Secretary, FKMS, Kingston Music Service, The Hook Centre, 9 Green End, Hook, Chessington, KT9 1AE.
Changes to our privacy policy
FKMS keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 22 February 2024.
How to contact us
If you have any questions about FKMS’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.
E-mail: fkmskingston@gmail.com
Or write to us with an envelope marked private and confidential to The Secretary, FKMS, Kingston Music Service, The Hook Centre, 9 Green End, Hook, Chessington, KT9 1AE.
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that FKMS has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office. See their website for more details https://ico.org.uk/